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GSC Coordination Toolkit

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Overview

The Coordination Toolkit has been compiled for Shelter Cluster Coordinators, Sub-National and Technical Coordinators at country level.

The aim of the Coordination Toolkit is to:

  1. Save time by having editable examples
  2. Stimulate and inspire Coordinators to draft more guidance notes, standards, strategies, factsheets and Cluster related documentation
  3. Standardise formats to improve quality
  4. Standardise the basic set of documents all Clusters should aspire to draft
  5. Create a common understanding by highlighting key resource documents to be read and studied

The Toolkit comes in two parts:

  • The Companion to the Toolkit, which introduces each document with the author (or country of origin), date and a brief description. Some have been written by the authors, others are taken from the document’s introduction.
  • The actual documents themselves, which can be accessed individually through this page or downloaded as a complete archive.
  • If you have documents you want to propose for inclusion into future revisions of the Toolkit, please upload them here. We are interested in new or better reference material written by others but also very interested in documents and tools that you and your team may have drafted.  We are keen to capture these unique documents for for future use. If applicable, please submit a PDF and WORD version so that others can easily edit for their context.  Please also write a description of the document, 4 - 6 lines is fine.  In this, introduce the document, why you wrote it (if applicable) what it was used for and any opinion or further comment.  Your readers will be colleagues from other Clusters around the world so this is a chance to pass on some hard earned experience and advice.

Structure of the GSC’s Coordination Toolkit

Stage Sections within each Stage where documents and templates are filed.  Refence will be the ‘Stage’ followed by the ‘Section’ – e.g. 2B

1. Activation and Rapid Actions

A. Essential Reading:  e.g. IASC Reference Module for Cluster Coordination at the Country Level

B. Cluster Terms of Reference:  Includes early strategies

C. Cluster Management:  Presentations, meeting minutes, SOPs and protocols

D. SAG: Examples SAG Terms of Reference, structures, examples of how the SAGs were formed, elected and operated.

E. Terms of Reference / Job Descriptions: Sample and template job descriptions and ToRs for Cluster Positions.  

F. Emergency Funding Appeals:  Examples of flash appeals

G. Initial Situational Analysis: Assessment Registry, Secondary Data Review, Shelter Profiles

H. Shelter Cluster Information Management and Tools: Templates, logos, IM strategies, website, factsheets

2. Emergency Phase

A. TWiG: Example of TWiG ToRs.  Examples of different topics covered by TWiGs.  Examples of outputs.

B. Communications and Advocacy: Examples of Cluster fact sheet summaries / overviews and monthly.  Also includes key messages and simple mass communication formats.

C. NFI:  Standards, technical specifications.  Good standard texts 

D. Emergency Shelter: Standards, technical specifications.  Good standard texts 

E. Gender, Age, Diversity and Protection Mainstreaming: how and when they can be applied.  Quick wins and linkages

F. In-depth Sectoral Needs Assessments: Assessment Guidelines, Terms of References, Data Collection Tools, Reports 

G. Response Monitoring and Gap Analysis: PDM Tools, Reports, Analysis

3. Early Recovery / More Durable Phase

A. Technical Documents: Written by the Cluster in similar formats, often cross referenced and signed-off by SAG.

B. HLP and the Cluster:  Where and how does it fit in?  Key issues and how the Shelter Cluster can play its role with the Protection Cluster.

C. HRP and Pooled Funds: Humanitarian Response Plan and standard funding cycles

D. Ongoing Assessments and Gap Analysis: Databases, Tools, and Guidance

E. Contingency Planning:  Global guidance and three examples from three different countries.

4. Long-term Cluster Set-up and Phasing Out

A. Full Strategies: Including a Strategic Operational Framework which brings together all workstreams of the Cluster.

B. Reconstruction: Key resources from non-field level Clusters focusing on reconstruction 

C. Cash: For shelter and NFIs

D. Phasing Out: Transition, monitoring and evaluations

E. Phasing out of Information Management Functions: Government factsheets and information portals

 

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